Accounts Payable Automation helps you reduce manual AP work to increase visibility and improve controls
With OnBase accounts Payable Automation you capture invoices electronically – whether fax, mail, email, EDI, etc. You deliver invoices to the appropriate people for review, approval and coding.
By electronically managing the documents and information that drive AP processes, you speed processing and improve accuracy. Those efficiencies will improve vendor relationships. You will be able to capture early payment discounts.
Reduce paper dependency to decrease manual work effort
Your users can quickly access invoices and supporting content. They will be able to make decisions more quickly – from the applications and devices they work in every day. This minimising training.
By immediately imaging documents and making them available directly from enterprise resource planning (ERP) screens, employees have quicker access to all important information. With a few mouth clicks your users can retrieve invoices, goods receipts, packing slips, check images, vendor contracts and even historical correspondence.
Workflows automatically route documents and information to appropriate business units. The solution can perform two- or three-way matching and post to accounting applications. Stakeholders are notified along the way. By eliminating the need for business users to re-key information, you minimise the number of touches per transaction. You eliminate manual data entry while increasing AP process efficiency.
Increase visibility into processes and real-time information
OnBase easily integrates with almost any business software. This eliminates silos and allows your organisation to leverage the value of existing IT investments. You also gain visibility by electronically capturing all documentation in any format and storing it in one system.
Staff access, review and approve invoices or input additional data directly from the most convenient place – whether it’s their accounting system, ERP, email or mobile device. A real-time dashboard provides managers with visibility into the current status of invoice processing, enabling them to identify bottlenecks and adjust workload distribution.
Utilise consistent processes to improve control and tracking
On-premises or hosted, OnBase gives you the tools to ensure consistent record keeping while guaranteeing the right information is available to the right people.
You also automate document retention in a secure system, provide consistent disposition and immediately respond to exceptions and audit requests. With control over document revisions and audit trails of changes to records, traceability is a non-issue.
You gain real-time access to information about the financial health of your organisation and consistent processes. External sharing gives you the ability to grant auditors web-based access to documentation. As a result of this you significantly reduce the time it takes to prepare for an audit.
By using OnBase you remove paper from your operations. This helps you to process invoices faster, increase transparency and reduce costs in your AP department. The affordability and ease of configuration will provide an almost immediate return on investment almost immediately. Regulatory compliance and audits become simple tasks.